Student Employment


Hiring Student Employees

Student Hire Checklist

Application for Student Employment

Important Changes

Student Hire Paperwork is now processed in Career Services during the following hours:

Mondays (9:00-11:00)

Tuesdays (11:30-1:30)

Wednesdays (11:00-3:00)

Thursdays (1:30-3:30)

Once a student accepts a position on campus, the hiring supervisor and the student should complete the first half of a Student Hire Checklist.

For more information about the complete student hiring process, information can be found below.

If you've got questions, please don't hesitate to contact Mary Clark at 641-3440 or maryc@usca.edu.

The Application Process

Departments handle the entire application process.

Once a student accepts a position on campus, the hiring supervisor and the student should complete the first half of a Student Hire Checklist.

The student employee then takes the Checklist to Career Services and completes hire paperwork (including E-Verify/I-9) and a brief student employee orientation.

Once all paperwork has been processed, the checklist is signed and mailed to the the hiring department.
After receiving the signed checklist, the hiring department enters the hire in VIP, and the student may begin working.
Human Resources receives the I-9 from Career Services then mails them to Payroll at USC Columbia.  
Don't be alarmed if you can't find your student in VIP when you try to hire them because the hiring process for new employees takes a couple of weeks to complete.  
Once you are able to hire the student, remember that the VIP "Begin Date" must be the same as, or later than, the hire date listed on the Student Hire Paperwork Checklist.

Points to Remember:
  • No one can work without having a completed checklist. NO EXCEPTIONS!!
  • Departments should not distribute I-9's to student employees.
  • New hires must have original documents to complete the I-9.
  • Direct deposit and W-4's are all done online through VIP.
  • International students cannot work without a Social Security Card.
  • International students cannot be E-Verified without a Social Security number.

Student Employee Evaluations

While it's not required, it's a great idea to spend some time at the end of every semester, evaluating your student's work performance.  Giving your student feedback, both positive and negative, will help your student grow into a more productive team member, both now and in future years.  Feel free to create your own evaluation, or use ours.

Student Employee of the Year

The Student Employee of the Year will be selected on an annual basis to recognize outstanding student employees at USCA.  As the Awards Banquet draws near, you will receive an informative email from Corey Feraldi about how to nominate a deserving student.